Purchasing Assistant - Integrated Water Purchasing Services

Summary

This position assists with providing purchasing functions. This includes assisting with the procurement of goods and services, research of products/services, as well as data and reporting. This position also supports the warehouse operations and facility at Infrastructure and Water Services including storing, issuing and maintaining a variety of construction and maintenance supplies, materials, and equipment.

Key Duties & Responsibilities

• Assists with performing routine tasks associated with the procurement process, this includes ensuring the accuracy of information, requirements and specifications.
• Provides information to internal clients specific to CRD purchasing policies and procedures.
• Assists with the preparation of routine tender documents, requests for proposals, requests for quotations and expressions of interests; recurring items are reviewed after completion.
• Performs routine research of products/services.
• Prepares purchase orders by verifying specifications and price as well as obtaining internal approvals.
• Receives and processes requisitions, reviews quantity, specifications, and delivery requirements; prepares specifications and quotes which are reviewed upon completion.
• Performs monthly reconciliation of Purchasing Card accounts.
• Utilizes the purchasing and inventory management system to perform internal audits and reporting, including costing and allocations, project costing and charges, inventory stock and vendor statuses.
• Provides routine reporting related to purchasing and inventory management data and records.
• Serves as a liaison between internal clients and vendors.
• Assists with purchasing records management, material set-up and file maintenance, including maintaining information on order statuses.
• Liaises with internal stakeholders in resolving invoicing related problems.
• Assists in periodic and/or annual inventory counts and reconciliation to general ledger.
• Provides daily assistance to the Warehouse Coordinator as required.
• Issues, receives, inspects, stores and loads/unloads materials and supplies.
• Maintains inventory materials in warehouse and storage yard facilities in a neat and tidy manner.
• Performs general housekeeping and maintenance within the warehouse and storage yard facilities.
• Operates forklift as required.
• Follows all policies, procedures and standards of the CRD.
• Performs other related duties as required.

Key Skills & Abilities

• Excellent communication (verbal and written), interpersonal and customer service skills.
• Strong ability to work effectively in a team environment and individually with minimal supervision.
• Strong organizational skills, including the ability to work under pressure, prioritize work and to set and meet deadlines.
• Strong accurate keyboarding and data entry skills.
• Strong attention to detail with a commitment to data accuracy and integrity.
• Strong ability to work with established policies and procedures.
• Considerable experience using a computerized inventory and materials management system.
• Strong ability to provide timely and clear information to internal clients and suppliers.
• Strong MS Word, Excel, PowerPoint and Outlook and SharePoint skills.
• Strong ability to follow oral and written instructions with minimal direction and deal with constantly fluctuating levels of work.
• Basic knowledge of construction equipment, supplies and inventories.
• Strong ability to perform a variety of manual tasks, including heavy lifting.
• Strong ability to operate a variety of equipment found in a warehouse and maintenance yard, including the ability to safely operate a forklift.

Qualifications

Certifications