Project Controls Co-op - Regional Water Strat Program Delivery

Summary

The Capital Regional District (CRD) serves as the regional government for 13 municipalities and three electoral areas across the stunning southern Vancouver Island and the Gulf Islands. We offer a workplace where employees can reach their full potential, engage in meaningful work, and build lasting connections with colleagues and communities.

Infrastructure and Water Services (IWS) plays a vital role in ensuring safe drinking water and fostering a resilient water supply, alongside the efficient management of the region’s wastewater systems. The CRD has commenced a Regional Water Strategic Program focused on delivering significant improvements to the Regional Water Supply infrastructure over the next 20+ years. This program is in its infancy and this co-op position will provide support to the Senior Manager, Regional Water Strategic Program Delivery and other IWS staff with up-front planning efforts required.   

Key Duties & Responsibilities

• Works collaboratively with various management staff, project managers, consultants, contractors and other internal and external parties to support effective and consistent project controls between multiple projects within IWS.
• Liaises with operational staff and develops an understanding of CRD’s water systems.
• Reviews complex engineering reports to understand and compile relevant information as directed by senior staff.
• Participates in design review workshops.
• Supports early draft development of a Program Management Plan and its subsidiary plans (e.g. Scope, Schedule, Cost, Resource, Quality, Risk, Communications and Procurement Management Plans) for final review, edits and adoption by senior staff.
• Supports development and maintenance of program and project level schedules.  
• Supports refinement of a program Work Breakdown Structure (WBS).
• Supports refinement and upkeep of a Program Risk Register based on direction of senior staff.
• Document control support as required.
• Supports the contract administration process, including invoice processing, change order drafting, progress monitoring, deliverable tracking and other record-keeping for active contracts.
• Provides administrative support in the procurement of goods and services in alignment with CRD procurement policy.
• Participates in working meetings and records action items as required.
• Leverages Microsoft 365 and other digital tools to help streamline workflows.
• Conducts field visits as required.
• Represents the CRD in a professional and informed manner.
• Follows all policies, procedures and standards of the CRD.
• Performs other related duties as required.

Additional Information

• Completion of a minimum of two years in an undergraduate civil engineering program and eligible for a co-op placement.    
• Ability to work with minimal supervision as well as collaboratively with others.

Key Skills & Abilities

• Excellent communication (verbal and written), interpersonal and customer service skills are required.
• General understanding of project management principles and the project life cycle of infrastructure projects.
• Understanding of engineering principles.
• Understanding of municipal water infrastructure.
• Understanding of project scheduling and critical path method, with ability to develop and maintain high level schedules in MS Project or MS Planner.
• Detail oriented with excellent organizational skills.
• Demonstrated experience with Microsoft 365 platforms, including Word, Excel, Outlook, PowerPoint, Teams, Project, Planner, To-Do, OneNote, OneDrive, SharePoint, Visio and others.

Qualifications

Certifications