Payroll Administrator

Summary

This position is responsible for the full cycle bi-weekly processing of the CRD’s payroll which encompasses 2 bargaining units, 1 non-bargaining unit and a Board of Directors.

Key Duties & Responsibilities

• Receives, verifies and inputs payroll time sheets, overtime, and other payroll related documents ensuring they are in compliance with organizational policies, the applicable collective agreement, and provincial legislation.
• Reviews and investigates the accuracy of time entered.
• Processes employee actions (i.e. hires, resignations, transfers etc.) ensuring they are accurately recorded.
• Organizes work to meet payroll cut off dates and payroll deadlines.
• Maintains the integrity of the employee’s payroll records and payroll files.
• Updates employee master payroll files with the appropriate correspondence and documentation.
• Ensures payroll actions are in accordance with CRD policies and procedures, union agreements and appropriate legislation including: Canada Revenue Agency and WorkSafeBC.
• Receives and processes employee benefit enrolment, change and conclusion information.
• Assists with pensionable earnings/service reporting.
• Produces payroll cheques/deposits for authorization.
• Coordinates with Human Resources to assist overpayments, benefit payments etc. as needed.
• Coordinates with Human Resources to investigate trends, anomalies and provide data for decision making.
• Prepares bank transfers.
• Reconciles and processes posting information to the general ledger.
• Processes stop payments, off cycle cheques and call backs of direct deposits when necessary.
• Maintains and reconciles employee quota entitlements including calculating quota pay-outs and appropriate recoveries.
• Processes final pays for terminating/retiring employees and issues Records of Employment.
• Calculates and assists in the recovery of employee benefits payments and the recovery of overpayment issues.
• Responds to payroll related questions from employees.
• Receives and responds to payroll enquiries from internal/external stakeholders.
• Reconciles and remits the annual Municipal Pension Plan Year End Report.
• Reviews and reports on gross pay of system users who have access to payroll changes.
• Prepares year to date summary and reconciles to CRA source deduction remittances.
• Prepares labour allocation, metrics reports and other ad hoc reporting to provide decision making support. Performs monthly/annual reconciliation of the payroll general ledger accounts.
• Assists in reporting employee earnings and deductions accurately on T4’s and T4A’s.
• Assists with payroll related fiscal year end functions.
• Prepares journal entries.
• Monitors and reconciles WorkSafe BC claim and payment information.
• Assists with testing and implementation of payroll related changes to the ERP system.
• Assists with investigating payroll processing issues within the ERP system.
• Processes changes to the organizational/cost centre structure as required.
• Follows all policies, procedures and standards of the CRD.
• Performs other related duties as required.

Additional Information

• None

Key Skills & Abilities

• Excellent communication (verbal and written), interpersonal and customer service skills.
• Thorough knowledge of Federal and Provincial legislation, regulations and union agreements related to wage and benefit administration.
• Thorough knowledge of the methods, practices, principles and procedures involved in the preparation, calculation and processing of payrolls in a multi-divisional environment.
• Substantial experience with and understanding of Enterprise Resource Planning (ERP) systems such as SAP.
• Thorough knowledge of accounting systems, policies and procedures.
• Strong MS Word, Excel, PowerPoint and Outlook and SharePoint skills.
• Excellent accurate keyboarding and data entry skills.
• Excellent aptitude for accurate mathematical calculations.
• Advanced ability to prepare payrolls to meet deadline requirements and to compile statistical and other reports related to payroll system.
• Strong ability to work independently in a fast paced and constantly changing environment.
• Strong ability to take initiative, use independent judgement and show discretion.
• Advanced ability to deal with confidential and sensitive information with sound judgement, discretion and diplomacy.

Qualifications

Certifications