Disbursements Clerk (Documentation)

Summary

This position is responsible for retention of all documentation for CRD, CRHC and CRHD disbursements. This includes processing, matching and filing documentation to support payments, as well as scanning and electronic storage of all payment data. This position provides support and backup for the weekly cheque and EFT runs for payment of CRD, CRHC, and CRHD vendors. Responsibilities include maintaining master vendor records in SAP, and backup for bi-weekly cheque runs. Maintains purchase order books inventory, controls and distribution.

Key Duties & Responsibilities

• Performs scanning of vendor source documents supporting CRD, CRHC and CRHD disbursements
• Assists in weekly cheque runs.
• Assists in weekly electronic funds transfer payments.
• Performs large volume data entry and scanning services to the Accounts Payable section.
• Assists with adjusting errors on actual cheques, back-up and line items in SAP
• Performs data entry of purchase orders ; field and on-line (SPO, contracts).
• Performs data entry of goods receipts/service entry sheets.
• Provides assistance to Accounts Payable staff for vendor master data corrections/changes and creating/closing master vendor records.
• Provides assistance to Accounts Payable staff with scanning of disbursement documents and enters profiles as required.
• Provides assistance to Accounts Payable staff with photocopying, faxing and general collection of source documents necessary for accounts payable transactions.
• Provides general clerical assistance to Accounts Payable staff, reception and CRD printshop as required, which may include scanning, photocopying and filing.
• Monitors inventory of blank CRD, CRHC, CRHD and US cheques and orders when necessary.
• Monitors and controls level of purchase order books, cheque requisitions, and receiving reports.
• Performs matching of accounts payable backup documents to photocopied cheques and EFTs.
• Performs research of A/P queries as required by staff and/or auditors.
• Performs filing and disbursement of payments.
• Acts as back-up for metering mail.
• Follows all policies, procedures and standards of the CRD
• Performs other related duties as required.

Additional Information

• None

Key Skills & Abilities

• General experience working with processing payments or cheque runs on an enterprise system such as SAP.
• Substantial experience and proven ability to follow processing guidelines and adhere to strict timelines for processing transactions.
• Excellent communication (verbal and written), interpersonal and customer service skills.
• Strong ability to work independently in a fast paced and constantly changing environment.
• Good ability to provide backup and support in other related positions as required, such as printshop, reception and scanning.
• Considerable experience with data entry, filing and other administrative duties.
• Strong accurate keyboarding and data entry skills.
• Strong attention to detail with a commitment to data accuracy and integrity.
• Strong ability to plan, organize and prioritize workload and work effectively under deadline pressures.
• Strong MS Word, Excel, PowerPoint and Outlook and SharePoint skills.

Qualifications

Certifications