Development and Construction Project Coordinator

Summary

This position is responsible for assisting the Capital Region Housing Corporation in continuing to develop affordable housing across the capital region. The incumbent will coordinate all aspects of the project lifecycle including planning, approvals process, project management, design, construction administration and project close-out. The position will also build strong relationships with project stakeholders and agency partners to support complex and impactful redevelopment and development opportunities from concept though to completion.

Key Duties & Responsibilities

• Provide coordination and on-going monitoring throughout the project lifecycle of affordable multi-family housing projects.
• Research and analyze relevant municipal, provincial and federal regulations, policies, programs and funding guidelines to support redevelopment and/or development decisions.
• Prepare funding applications for submission to various funding bodies, verify and process claim forms as related to awarded funds.
• Prepare and/or coordinate contract scope of work, detailed cost estimates, staff reports and requests for proposals.
• Tracks contract progress, monitors contractor performance, and oversees the administration of contract budgets, with an emphasis on efficiency contract delivery.
• Coordinates the procurement/tendering processes for various project team disciplines; assess and evaluate estimates, proposals and quotes following appropriate procurement guidelines; understand best practices and implications of recommendations and/or decision-making in alignment with all relevant policies.
• Assist with reviewing change orders and change directives, request for information, tender recommendations, payment certificates, invoices, and engineering field reports.
• Assist with project feasibility analysis, conceptual design reviews, contract document reviews, and hiring consultant teams.
• Support process workflow, including project initiation, regular briefings and presentations with senior management and stakeholders, project documentation, reporting and records management.
• Proactively identify project risks and develop and initiate response plans with the support of Sr. Project Leads and management.
• Review design drawings and as-constructed drawings.
• Prepare and draft communication and project related updates for releases, coordinate and monitor information on the website, and manage responses to enquiries from the public on identified projects.
• Coordinate and assist with housing development proformas, cash flows and costing models.
• Schedule meetings, prepares agendas and required materials, obtains equipment if needed and produce minutes.
• Liaise with CRD departments and divisions, government representatives, educational institutions, agency and not-for-profit stakeholders and other entities.
• Perform other related duties as required.

Additional Information

• None

Key Skills & Abilities

• Excellent communication (verbal and written), interpersonal and customer service skills.
• Experience coordinating complex multi-family housing projects, with a proven track record to plan, initiate, and complete large, high value projects. 
• Experience using contract management tools, techniques, templates, and processes. 
• Working knowledge of engineering and construction techniques in multi-family housing projects.
• Strong MS Word, Excel, PowerPoint and Outlook and SharePoint skills.
• Strong proficiency and experience using project scheduling programs and databases.
• Excellent presentation skills with demonstrated ability to communicate complex, technical information to non-technical and technical audiences.
• Strong ability to collaborate effectively with diverse internal and external stakeholders and across multiple disciplines.
• Strong ability to work effectively in a team environment and individually with minimal supervision.
• Ability to work efficiently, dealing with multiple priorities and meeting deadlines.
• Thorough knowledge of federal/provincial/municipal regulations, legislation, codes, standards and guidelines related to development projects.
• Strong ability to be a results-oriented, energetic team player.

Qualifications

Certifications