Administrative Clerk 1 - Building Inspection Administration

Summary

This position provides reception, clerical and administrative support relating to the day-to-day operations of the Building Inspection office and may be assigned to work at other locations subject to operations requirements.

Key Duties & Responsibilities

• Provides reception support and responds to general inquiries pertaining to building permits and permit application procedures.
• Provides direction, guidance and training to auxiliary clerical staff as required.
• Provides administrative and clerical services.
• Provides cashier services and prepares bank deposits as required.
• Prepares reports and correspondence in support of building inspection services.
• Records correspondence and documentation relating to building permit applications, pending files and property files.
• Enters permit information into building permit database.
• Processes building permit applications in preparation for building inspectors.
• Inputs building inspection worksheets into database and notifies applicants of permit fees.
• Coordinates filing system and time sensitive information related to inspections and work projects to ensure compliance with bylaw timelines.
• Receives and records permit fees and issues receipts for monies received.
• Contacts property owners who have expired building permits or building violations and assists them to obtain compliance, as required.
• Acts as the point of contact for building violations files.
• Compiles documentation for registering notices on land title and provides information for the preparation of staff reports.
• Prepares month end statistical reports, updates inventory of building permits and completed files.
• Acts as SharePoint Champion and assists in the ongoing development of the building Inspection SharePoint site, the building permit database and the department's external webpages.
• Prepares files for microfilming.
• Operates various office equipment, digital camera and related software, microfiche.
• Follows all policies, procedures and standards of the CRD.
• Performs other related duties as required.

Additional Information

• None

Key Skills & Abilities

• Excellent communication (verbal and written), interpersonal and customer service skills.
• Strong accurate keyboarding and data entry skills.
• Thorough knowledge of grammar, spelling and proper formats and styles for business correspondence and proof reading and editing skills.
• Thorough knowledge of office operations, administrative processes and systems.
• Strong ability to operate various types of office equipment.
• Strong MS Word, Excel, PowerPoint and Outlook and SharePoint skills.
• Strong proficiency and experience using property database software such as Tempest.
• Strong organizational skills, including the ability to work under pressure, prioritize work and to set and meet deadlines.
• Strong ability to deal with the public with professionalism, tact and diplomacy.
• Considerable experience in managing a bookkeeping system to record bank deposits and petty cash activities.
• Strong ability to deal with the public with professionalism, tact and diplomacy.
• Basic ability to understand and interpret various building bylaws related to the CRD.
• Working knowledge and experience with BC Land Title System and Land Title Act or similar, and procedures for research and retrieval/examination of available data/information.
• Strong ability to take initiative, use independent judgement and show discretion.
• Strong organizational skills, including the ability to work under pressure, prioritize work and to set and meet deadlines.
• Strong ability to establish and maintain effective and collaborative working relationships.

Qualifications

Certifications