Clerk Typist 4

Summary

This position performs skilled and administrative duties relating to the day to day operation of the building inspection office.

Key Duties & Responsibilities

• Provides reception services by providing information and advising public of permit application procedures.
• Profiles administrative and clerical services.
• Schedules and prepares daily inspections.
• Drafts and types letters and memos.
• Schedules and prepares daily inspections.
• Provides cashier services for the office as required.
• Prepares bank deposits as required.
• Records correspondence and documentation relating to building permits (City View).
• Processes building permit applications.
• Prepares building permit files and enters pertinent information into City View database.
• Provides the applicant/homeowner with building permit packages and necessary documentation.
• Provides administrative records services, including sorting, checking and filing various correspondence, index cards, permits and forms.
• Prepares month end statistical reports
• Prepares files for microfilming.
• Provides backup to the Administrative Clerk during absences.
• Operates a variety of related office equipment.
• Routes unfamiliar or complex issues to other office staff as necessary.
• Follows all policies, procedures and standards of the CRD.
• Performs other related duties as required.

Additional Information

• None

Key Skills & Abilities

• Excellent communication (verbal and written), interpersonal and customer service skills.
• Strong MS Word, Excel, PowerPoint and Outlook and SharePoint skills.
• Considerable experience using planning/building inspection databases, e.g. CityView.
• Strong accurate keyboarding and data entry skills.
• Thorough knowledge of grammar, spelling and proper formats and styles for business correspondence and proof reading and editing skills.
• Strong ability to operate various types of office equipment.
• Thorough knowledge of office operations, administrative processes and systems.
• Working knowledge of planning development application processes.
• Considerable experience in managing a bookkeeping system to record bank deposits and petty cash activities.
• Strong organizational skills, including the ability to work under pressure, prioritize work and to set and meet deadlines.
• Basic knowledge of building and technical terminology related to residential construction.

Qualifications

Certifications